Coordinator, Office of Undergraduate Research
Position Summary
UAE Nationals are encouraged to apply
New York University Abu Dhabi (NYUAD) seeks to appoint a Coordinator, Office of Undergraduate Research.
The position supports the development and administration of all programs within the Office of Undergraduate Research, as well as supporting new initiatives. The position holder will be expected to work with students, faculty, administrators, hiring departments and Payroll to provide a seamless experience to the NYUAD students. The position is integral in ensuring smooth administration of the office and its functions.
The Office of Undergraduate Research aims to promote and support undergraduate research, scholarship and creative activities by providing programs and opportunities in place that allow students to gain experience in undergraduate research. The office advises undergraduate students on how to find opportunities and encourages student-faculty collaborations. This supports the university’s mission of research being an integral part of the undergraduate experience.
Key Responsibilities
- Process grant and fellowship applications from undergraduate students, including summer research grants, conference grants, research fellowship proposals, and administer the Post-graduation Practical Training Program
- Maintain inventories of undergraduate research opportunities, and actively seek out and promote additional undergraduate research positions within NYUAD and externally
- Student Assistantship Program: Process all on-campus undergraduate jobs by reviewing and approving job descriptions, coordinating with supervisor where needed. Assist hiring departments to post jobs on Handshake and advise on appropriate duties, safety, eligibility criteria, etc. for students. Work with departments, faculty and students to ensure timesheets are completed and submitted to Payroll. Maintain and track all records and paperwork
- Assist with administration for the visiting undergraduate research program, including advertising the program, collating applications, coordinating with students and faculty, and arranging flights and logistics. Onboarding students and assisting with organization of training and social events for students
- Assist with administration for research internships, including pairing faculty and students together, drafting paperwork, arranging health and safety training and onboarding students
- General administration, including assisting with events and responding to queries, online and in-person
- Support other newly developed programs as required
Qualifications
Required Education:
- Bachelor’s Degree
Required Experience
- Experience in a university setting, dealing with faculty, researchers and students
- Experience in working on a student-orientated program within a university
- Experience in organizing a range of small- and large-scale events, preferably in a university setting
- Experience in a setting requiring confidentiality and a high level of professional conduct
- Proven track record of successfully managing concurrent duties and assignments
- Ability to function effectively in an area still in “start-up” phase – i.e. where policies and processes require further development
- Experience in maintaining and editing web-based information systems
- Expertise with the suite of Microsoft Office tools (Word, Excel, PowerPoint)
- Excellent problem-solving skills, attention to detail, ability to prioritize tasks and work proactively
- Excellent verbal and written communication skills. Ability to relate professionally to people at all levels, including faculty, staff and students
- Should be proactive, energetic, flexible, and have a can-do attitude. Will need to be able to work under pressure and deadlines
- Must work well within a team environment
Preferred Experience
- Experience in a university research office.
- Knowledge of international undergraduate research programs
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Industry
- Higher Education
- Research
Employment Type
Full-time
Job Functions
- Administrative
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